The activities of the Board of Directors are regulated by specific regulations.
REGULATIONS
Attendance at the meetingAt its meeting on September 10, 2009, the Board of Directors approved the regulations that established the procedures for convening and running its meetings.
In particular, the Board is convened by the Chairman who - in agreement with the CEO - draws up the agenda and sends it to the Directors, effective Statutory Auditors and the Judge of the Court of Auditors delegated with the task of financially auditing Eni; the notice must be sent at least five days before the date set for the meeting. In cases of necessity and urgency, the convocation notice is sent at least 12 hours before the date set for the meeting. The By-laws allow meetings of the Board to take place by videoconferencing or teleconferencing, these methods being specifically governed by the regulations. Normally, at the same time as the convocation notice is sent out, and in any case no less than three days before the date of the meeting, the Directors, effective Statutory Auditors and the Judge of the Court of Auditors are provided with documentation on the matters included in the agenda, with the exception of price sensitive information, which is not included in any prior communication. Managers of the company and its subsidiaries are typically invited to attend Board meetings in order to provide information on specific topics pertaining to the agenda. Specific information is also provided on the individual sectors in which the Company and the Group are operating.
In accordance with the provisions of Article 2391 of the Italian Civil Code and of the Eni Code, before each item on the agenda of the Board meeting is discussed, each Director is required to report any personal or third party interests that he/she may have in relation to the topics or issues under discussion, specifying their nature, terms, origin and scope. Transactions in which a Director (or Statutory Auditor) retains an interest or is a related party are regulated by the Guidelines relative to transactions involving interests of Directors (or Statutory Auditors) and related parties transactions, approved on 12 February 2009 by the Board of Directors following consultation with the Internal Control Committee. During 2009, the Board of Directors met 17 times for an average of 3 hours and 17 minutes at a time. In 2009, an average of 98.7% of Directors attended Board meetings and, in particular, 98.3% of independent Directors. For the 2010 financial year 17 meetings of the Board of Directors have been planned.
The public is notified in advance, usually by the end of the financial year, of the dates of meetings of the Board of Directors to review the pre-final results, the financial statements and the intra-year accounting reports required by current legislation. These meetings also serve to determine the interim dividend payable for the year and to submit a proposal for balance of the dividend to the Shareholders’ Meeting along with the relative dates for dividend payment and detachment of the coupon. The financial calendar is available on the Eni website.
The Eni Code allows independent Directors to decide whether to meet in the absence of the other Directors for discussion of topics deemed relevant to the functioning of the Board. This express provision allowing such meetings to take place was requested by the independent Directors themselves in order to have greater flexibility to deal with actual requirements. In 2009, the independent Directors, in consideration of the frequency of the Board meetings, had numerous opportunities to meet, holding formal and informal meetings to hold discussions and exchange opinions.
| Board Members | Meetings attendance |
|
Chairman
Roberto Poli |
100% |
|
CEO
Paolo Scaroni |
100% |
|
Directors
Alberto Clô (*) Independent |
100% |
| Paolo A. Colombo Independent |
100% |
| Paolo Marchioni Independent |
100% |
| Marco Reboa (*) Independent |
100% |
| Mario Resca Independent |
88,2% |
| Pierluigi Scibetta Independent |
100% |
| Francesco Taranto (*) Independent |
100% |
| 2009 Meetings | 17 |
|
Total |
98,7% |
| Total Independent | 98,3% |
(*) Appointed by the minority list
Glossary
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Last updated on 17/05/10